Purchase Minutes Matter QuickBooks System
Copyright 2005
Minutes Matter
All Rights Reserved
Why Use Purchase Orders?
Many people only use the check register in QuickBooks while others only use the Estimate feature; why not use the features in QuickBooks to keep track of all your accounting needs. In the next several months we will discuss the entire process starting with placing an order for a product to paying the bill.
This month, we will discuss the process of keeping track of items you order for your business. The first step is to create Purchase Orders when you order products for a client; click Vendors >> click create Purchase Orders. Enter the vendor name, the item code that matches the item code used in the estimate/invoice, quantity, a description of the item being ordered and a price. Be sure to enter a memo/sidemark to distinguish between other PO's (notice the red arrow pointing to the memo). Be sure to enter a reference number as well as the ship date (notice the red arrows below). Customize the Purchase Order template by clicking the Customize button and adding two fields: Reference # & Expected Ship. Entering this information on a PO will eliminate the need to re-enter this same information on the bill.
Next month we will discuss entering the actual bill from a vendor.
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